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Q: At the last election in my Garden Club a member who had not paid her dues was allowed to vote. Can someone still be considered a voting member who hasn’t paid dues?
A: Unless there is a statement in your club’s bylaws that says when someone is no longer a voting member because of non-payment of dues, it was in order for the member to cast her vote in the election. Robert’s Rules of Order Newly Revised (p. 393-394) states: “A member of a society who is in arrears in payment of his dues, but who has not been formally dropped from the membership rolls, and is not under a disciplinary suspension, retains the full rights of a voting member and is legally entitled to vote except as the bylaws may otherwise provide.” It is therefore wise to include a section in the club’s bylaws such as: “The annual dues shall be _____ dollars, payable in advance on or before _________ (insert date) of each year. The treasurer shall notify members _______ days/weeks/months in arrears, and those whose dues are not paid within _______ days/weeks/months thereafter shall be automatically dropped from membership in the Club.”
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We welcome all persons interested in parliamentary procedure, and provide information via this website and our many publications. You will learn even more by becoming a member of NAP and attending our study groups throughout the U.S. and Canada. Read more about the benefits and types of membership in NAP, and see how you can become a member.
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What is Parliamentary Procedure?
Although many people are familiar with the title of Robert's Rules of Order, Newly Revised, few know that it is the most widely used book on parliamentary procedure in the United States, and that the book is used by organizations ranging from homeowners' associations to school boards to Fortune 500 boards of directors.
Parliamentary procedure defines how a democratic organization works—how its members make decisions, how its leaders run the organization to meet the needs of its members, and the rights of members and non-members. Parliamentary procedure is vital to the fair operation of governments, corporations, charities, churches, and other organizations operating on democratic principles. The National Association of Parliamentarians works with organizations and individuals to educate them on fair and effective meeting procedures, and provides services and products to organizations that need help.
Learn more about parliamentary procedure by exploring the NAP Web site.
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Question of the Day At a recent meeting and while another motion was pending, a member made a motion to “limit debate to 2 minutes per person.” I thought this limit was too short and wanted to give everyone 5 minutes to speak. Before I could make the motion, the chair went straight to a vote and the motion was adopted. I realize that the motion was undebatable, but shouldn’t the chair have given me a chance to make my amendment? [Read the answer]
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